How to Submit Proposals
Offerors must be registered in the Department of Defense Electronic Submission web site at www.dodsbir.net/submission. Each proposal must be prepared and submitted through this web site and must contain completed:
- Proposal Cover Sheets
- Technical Proposal
- Cost Proposal
- Company Commercialization Report
Model Phase I Purchase Order (P.O.)
This model purchase order (PO) contains examples of SBIR contractual deliverable requirements (e.g., submission of interim and final scientific and technical reports) as well as Federal Acquisition Regulation contract clauses.
PHASE I AND II AWARD CERTIFICATIONS – PROPOSAL SUBMISSION
Small businesses submitting SBIR/STTR Phase I and II proposals must provide a completed copy of this document with the proposal package and does not count against the page limitations.
PHASE I AND II CERTIFICATIONS – LIFE CYCLE SUBMISSION
All SBIR/STTR Phase I and II awardees must complete this certification document at the following times: Phase I awardees – prior to receipt of final payment; Phase II awardees – prior to receipt of more than half the total contract award amount AND before receipt of final payment.
PHASE II PROPOSAL PREPARATION INSTRUCTIONS
The following Phase II Proposal Instructions and ESOH Questionnaire are for those Small Businesses who have received a Phase II Invitation letter via email from the Air Force SBIR/STTR Program. The links below represent the Phase II Instructions for both Air Force SBIR and STTR Programs. All Phase II proposal submissions must be submitted using the Department of Defense SBIR/STTR Submission web site (as stated in your Phase II Invitation email message).
SBIR Phase II Preparation Instructions
STTR Phase II Preparation Instructions
OSD SBIR/STTR Phase II Preparation Instructions
SBIR/STTR Phase II ESOH Questionnaire
Non-Disclosure Agreement (NDA)
How to Check Your Proposal Status
The Air Force will notify small businesses via e-mail once their proposal has been received. Please note this may take one to two weeks after the solicitation has closed. The Air Force is not responsible for notifying small businesses that have changed their e-mail address, so it is imperative that a current e-mail address is maintained in the company profile.
The Air Force has implemented on-line proposal status updates for small businesses who have submitted proposals against Air Force topics. At the close of the Phase I solicitation – and following the submission of a Phase II via the Department of Defense SBIR/STTR Submission website (https://www.dodsbir.net/submission) – small businesses can track the progress of their proposal submission by logging into the Small Business section of the Air Force SBIR/STTR website. The Small Business section (accessible via the login panel on the right) is password protected and firms can view their information only.
To view the status of a proposal submission, click the “Proposal Status” link at the top of the page. A listing of proposal submissions to the Air Force within the last 12 months is displayed. Status update intervals are: Proposal Received, Evaluation Started, Evaluation Completed, Selection Started, and Selection Completed.
A date will be displayed in the appropriate column indicating when this stage has been completed. If no date is present, the proposal submission has not completed this stage. You are encouraged to check this website often for up-to-date information on your proposal submissions.
The Air Force receives thousands of proposals during each solicitation and the notification process requires specific steps to be completed prior to a Contracting Officer distributing this information to a Small Business. Once the “Selection Completed” date is visible, it may still be a few weeks before you are contacted by the Air Force with a notification of selection or non-selection.